Introduction

Peace Staffing Services Ltd is committed to protecting the privacy of all job applicants. This Recruitment Privacy Notice explains how we collect, use, store, and share applicant data during the recruitment process, in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Section 1 – Information We Collect

As part of the recruitment process, we may collect:

• Personal details (name, address, contact information)

• Application forms, CVs, and covering letters

• Employment history, qualifications, and references

• Right-to-work documentation and identification checks

• DBS checks and professional registration details

• Interview notes and assessment results

• Health information where relevant to role requirements

Section 2 – Purpose of Data Collection

Applicant data is used to:

• Assess suitability for employment or engagement

• Verify identity, qualifications, and right-to-work status

• Conduct safeguarding and compliance checks (e.g., DBS)

• Communicate with applicants throughout the process

• Make informed recruitment decisions

Section 3 – Sharing Information

We may share applicant data with:

• Former employers and referees (for references)

• Regulatory bodies (e.g., CQC, NMC, DBS) where legally required

• Clients, for compliance purposes when staff are being placed

• Third-party recruitment and compliance platforms, under strict agreements

Section 4 – Data Retention

• Unsuccessful applicant data will be retained for up to 12 months after the recruitment process concludes, unless a longer retention period is agreed with consent.

• Successful applicant data will form part of the employee’s HR record.

Section 5 – Your Rights

Applicants have rights under UK GDPR, including:

• Right to access the personal data we hold

• Right to request corrections of inaccurate information

• Right to request deletion of data (where applicable)

• Right to restrict or object to processing

• Right to lodge a complaint with the Information Commissioner’s Office (ICO)

Section 6 – Updates to This Notice

This notice may be updated periodically to reflect legal changes or improvements in recruitment practices. Applicants will be informed of significant changes where relevant.

Peace Staffing Services Ltd
For further enquiries regarding this policy, please contact us at:

• Email address: info@peacestaffingservices.co.uk

Version 1.0 – September 2025