Introduction

Peace Staffing Services Ltd values the privacy and security of all employees, workers, and contractors. This Employee Privacy Notice sets out how we collect, use, disclose, and safeguard personal information, in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Section 1 – Information We Collect

During the course of employment, recruitment, and work placements, we collect the following categories of data:

• Personal details (name, date of birth, gender, contact information)

• Identification and right-to-work documents

• Employment history, qualifications, and training records

• Payroll and financial details (bank account, tax, NI number)

• Compliance records (DBS, professional registrations, references)

• Health and medical information (when relevant to workplace adjustments or legal obligations)

• Timesheets, shift records, and work assignments

Section 2 – Purpose of Data Collection

We process employee information for the following purposes:

• Recruitment and onboarding

• Verification of identity and right to work in the UK

• Payroll, pensions, and expense processing

• Compliance with legal and regulatory requirements (e.g., CQC, NHS)

• Monitoring training, professional development, and performance

• Ensuring health, safety, and safeguarding in the workplace

• Managing disciplinary or grievance processes

Section 3 – Sharing Information

We may share employee data with:

• HMRC and pension providers (for payroll and tax compliance)

• Regulatory bodies (e.g., CQC, NMC, DBS)

• Clients (care homes, hospitals, businesses) for compliance purposes

• Professional training providers

• IT, payroll, and HR software providers (under data protection agreements)

Section 4 – Data Retention

Employee records will be retained for the duration of employment and for at least 6 years thereafter, or longer where required by law (e.g., safeguarding or health and safety records).

Section 5 – Your Rights

As an employee, you have rights under UK GDPR, including:

• The right to access personal data held about you

• The right to correct inaccurate data

• The right to request deletion, where applicable

• The right to restrict processing in certain cases

• The right to object to processing (where lawful)

• The right to lodge a complaint with the Information Commissioner’s Office (ICO)

Section 6 – Updates to This Notice

This notice may be updated periodically to reflect legal or operational changes. Employees will be notified of significant updates.

Peace Staffing Services Ltd
For further enquiries regarding this policy, please contact us at:

• Email Address: info@peacestaffingservices.co.uk

Version 1.0 – September 2025